Labor & HR Committee Update
August 28, 2017
Staff Contact: Frank Kerbein
Below you will find information regarding new developments in human resource management. Feel free to contact me directly if you would like any additional information or if you would like to discuss potential impacts and compliance strategies. I can be reached on the HR Line (800) 332-2117 or at firstname.lastname@example.org.
Paid Family Leave Update – Taxability
The New York State Department of Taxation and Finance has issued Notice N-17-12 answering employer, employee and insurance carrier questions regarding the tax treatment of PFL contributions and benefits. The offer the following guidance:
- Benefits paid to employees will be taxable non-wage income that must be included in federal gross income
- Taxes will not automatically be withheld from benefits; employees can request voluntary tax withholding
- Premiums will be deducted from employees’ after-tax wages
- Employers should report employee contributions on Form W-2 using Box 14 – State disability insurance taxes withheld
- Benefits should be reported by the State Insurance Fund on Form 1099-G and by all other payers on Form 1099-MISC
The Department goes on to remind employers, insurance carriers and employees to consult with their tax advisor.
Fall Webinar Schedule
Thursday, October 12: 11am-12pm – Best Practices-Corrective Action/Progressive Discipline
The process of correcting employee performance and conduct is one fraught with risk to you and your organization. We’ll talk about the current legal environment surrounding employee discipline/corrective action as well as how your actions impact the rest of the employees in your organization.
Thursday, November 16: 11am – 12pm – Wage and Hour Law Update – including Federal changes as a result of the Trump Administration
We’ll discuss the latest enforcement activities of the state and federal governments as they enforce wage and hour laws. Specifically, how New York and the Trump administration are similar – and different – in their interpretation of laws regarding minimum wage, overtime, independent contractors, exempt employees, etc.
Thursday, December 14: 11am – 12pm – Final Paid Family Leave Preparations/Preview of the 2018 NYS Legislative Session
It’s here! New York State’s paid family leave law will be fully implemented on January 1, 2018. We’ll discuss all the things you will need to have in place for effective administration of this new law. We will also preview the 2018 State Legislative session to identify topics of interest to human resource professionals.
All programs have been submitted for HRCI certification credits. For more information or to register, please go here.
If your company uses interns at any point during the year, or if you are considering using interns at some point in the future, we urge you to begin using InternShop.
InternShop is a FREE program that connects students seeking internship opportunities to Business Council Members across New York State. With input from the State University of New York (SUNY) and the Commission on Independent Colleges and Universities (CICU), we have developed a custom platform which matches students directly with business in their field offering paid internships.
InternShop takes the legwork and guesswork out of searching for qualified college interns, saving hours of staff time for small and mid-sized companies. Large companies will benefit from using InternShop to either complement or supplement existing intern and recruitment methods.
Members of The Business Council can sign on at www.internshop.bcnys.org and there is no cost or obligation to register and participate. Please direct any questions to Amber Mooney (email@example.com ) or Liz Mancini (firstname.lastname@example.org).
New Form I-9 (Again!)
The newest version of the Form I-9 was published by U.S. Citizenship and Immigration Services (USCIS) July 17. The form, used to verify employment eligibility, will be mandatory beginning Sept. 18.
Employers will be able to use this revised version or continue using Form I-9 with a revision date of 11/14/16 through Sept. 17. On Sept. 18, employers must use the revised form with a revision date of 07/17/17 N. Current storage and retention rules have not changed. Please contact me for more information or refer to our business partner hrsimple for more information (see below).
It’s almost time for school to start – what better time to hit the books on the I-9, e-verify and immigration. To help you make sure you can pass the test, we are offering a special deal on the Employment Verification – An Employer’s Guide to Immigration, Form I-9 and E-Verify only during August.
This book covers topics such as:
- Expired documents and the I-9
- Tips to complete the I-9
- Electronic completion of the I-9
- Tips to comply with E-Verify requirements
- Immigration visas
- I-9 audits
This manual is available on hrsimple.com/federal at a special price. Purchase before 9/1/17 and enter code “School17” at checkout to get this guide for just $30! That’s almost 50% off!